Pharmacy Software for Hospitals, with Inventory Control

How it works

1. The doctor's prescription is imported from the clinic into the pharmacy, or the pharmacist enters one.
2. The pharmacist verifies the prescription and dispenses from available batches.
3. Stock reduces automatically, by batch and location.
4. When stock runs low, the pharmacy raises a purchase order to a supplier.
5. Goods received are recorded against the purchase order and added to stock with batch and expiry.

Who it is for

It is for hospitals and larger clinics that run their own pharmacy or medical store, and for stores that keep stock in more than one place, such as a main store and a ward store.

Store managers get purchase and stock control; owners get pharmacy reports without counting stock by hand.

Key capabilities

• Medicine master with batches and expiry dates.
• Prescription import from the clinic, with verification before dispensing.
• Dispensing worklist for the pharmacy counter.
• Suppliers, purchase orders and goods received notes (GRN).
• Returns and transfers between pharmacy locations.
• Pharmacy reports with a summary of stock and dispensing.
• Inventory module for consumables: stock, consumption, adjustments, transfers, purchase orders and an audit log.
• Test mapping: link consumables to lab tests so their use is recorded.

What does inventory management cover in a hospital?

Inventory management in a hospital is more than medicines. Gloves, syringes, reagents and other consumables are used every day by the wards and the lab. Sehat Nxt keeps them in a separate inventory module, next to the pharmacy, so medicines dispensed to patients and supplies used by the hospital are tracked apart.

Both modules are switched on per hospital and per staff member through module permissions, so a pharmacist can work in pharmacy without access to billing or patient records outside their work.

Setting up the pharmacy

Most hospitals start by adding their pharmacy locations, suppliers and current stock with batches and expiry dates. From then on, stock moves only through recorded actions: dispensing, goods received, returns, transfers and adjustments.

Because every movement is recorded, the store manager can explain any difference between system stock and shelf stock. The inventory module keeps an audit log of stock changes for the same reason.

Purchase orders can be built from a cart of items, placed with the supplier and received into stock against the order, so the store does not keep separate purchase registers.

Pharmacy reports give the owner a summary of stock and dispensing for a period. Staff who work only in the pharmacy can be given access to the pharmacy module alone, through module permissions set by the owner. This keeps purchase prices and stock records with the people responsible for them.

Returns to suppliers and transfers between stores are recorded against the batch, so the expiry date travels with the stock wherever it goes.

How it connects to other modules

Prescriptions come from the EMR and digital prescription module. Consumables used by the laboratory are tracked through test mapping, and admitted patients' medicines are charted in IPD management.